Admin Assistant, Costing & Budgeting

Administrative Assistant, Costing & Budgeting

Job Description

Accounts Receivable

• Compare store replenishment POS receiving report with SAP delivery note, create AR invoices in SAP and produce weekly reports to accounting department
• Prepare store credit claim documents for accounting department, create AR credit note in SAP accordingly and update credit claim table
• Prepare monthly invoice requestion for marketing expenses, loyalty points, rebate program, supplies order, ect to accounting department 

Accounts Payable

• Prepare oversea shipment table and inventory revaluation/landed cost table, create AP invoice in SAP
• Support to handle SAP AP, e.g. local bulk orders, credit note/debit note tracking 
• Check store local vendor invoices and POS receiving report, prepare all the documents for Admin, check and trace the credit note/debit note 
• Coordinate with warehouse and purchasing department regarding any receiving, pricing, discrepancy or payment issues

Cost and Inventory

• Implement company’s cost standards and prepare oversea shipment cost table
• Monitor item cost variance
• Reconcile inventory accounts to the general ledger
• Monitoring inventory transactions and process inventory adjustment accordingly

General

• Provide clerical support to the team, e.g. deliveries, photocopying, scanning, faxing and filing, to ensure services are provided in an efficient and effective manner
• Coordinating contact with accounting department
• Prepare gift card table and supplies order table
• Protects company’s value by keeping information confidential
• Support the year end audit process
• Perform Ad-hoc assignments as required

Job Requirement

• Diploma or above in Finance or Accounting is preferred
• At least 1-year relevant working experience
• Possess strong technical background and a solid understanding of financial software 
• Good computer skills: MS Word, Excel and Access
• Data entry skills along with a knack for numbers
• Possess strong problem solving and organization skills and proven ability to prioritize responsibilities and processes
• Strong Communication and problem-solving skill
• Possess good commercial awareness and business understanding
• Good command of English, an additional second language (e.g. Cantonese/ Mandarin etc.) is a plus
• High degree of accuracy and attention to detail
• Immediate available is preferred

For those who are interested, please submit your resume to tungleung@oomomostore.com

We are an equal opportunity employer and welcome applicants from all qualified candidates. Personal data collected will be treated in strict confidence and used only for recruitment related purpose.

We thank all applicants for their interest; However, due to large volume of applications, only those selected for an interview will be contacted.